WCG protects its records in accordance with applicable Virginia statutes, including but not limited to the “Government Data Collection and Dissemination Practices Act”, Virginia Code § 2.2-3800 et seq., the “Virginia Freedom of Information Act” (“FOIA”), Virginia Code § 2.2-3700 et seq., and applicable U.S. federal laws. All policies and procedures instituted by WCG with regard to information collection, retention, and dissemination are in compliance with such laws.
Information collected by WCG’s website
WCG attempts to collect only the minimum information needed to provide services to its users.
When a user browses or downloads information on or from WCG’s website, WCG automatically collects and stores the following information from the user’s visit:
- The Internet domain and IP address used to access the site.
- The type of browser and operating system used for access.
- The web pages visited by the user.
- The time and date the user visited the site.
- If the user accessed WCG’s website through a link on another site, the address of that website.
he information collected in this manner is used by WCG to help WCG to understand how people are using its pages, in order that it may improve the content of its online services. No attempt is made by WCG to connect the information collected above with the individuals from whom the information was collected. If a user sends WCG an email message during his or her visit, WCG will collect the e-mail address and contents of the message, which will include any audio, video, or graphic information formats contained in the message. The collected information may be used to respond to the user, to address issues identified by the user, to improve the website, or to forward the message to another party for appropriate action requested in the message.
WCG does collect personal information directly from individuals who voluntarily subscribe to WCG’s newsletter. The collection of personal information in this manner is necessary so that WCG can provide the requested services. Such information is collected, retained, and used only to the extent necessary for WCG to administer its business and provide services requested by customers.
Use of Collected Information
Routing information – such as the Internet domain and IP address from which the site was accessed – is used to route WCG webpage requested to the user’s computer for viewing. The requested webpage and routing information is sent to WCG’s internet service provider or other entities involved in the transmission of the requested page. WCG does not control the privacy practices of such entities. The technical information collected allows WCG to appropriately respond to user requests or respond in a personal manner and assists WCG in improving its website. Additionally, transaction routing information may be used in a statistical format to review site content and performance of servers. These statistical summaries may be shared with WCG’s business partners
Optional information voluntarily provided by the user – such as when a user sends WCG an e-mail message or subscribes to WCG’s newsletter – helps WCG to provide services and information tailored specifically to the requester or enables WCG to forward the message to another party better suited to handle the request, and additionally allows WCG to improve its website.
Although WCG may retain user information indefinitely, routing information is ordinarily deleted after transmission of the requested web page. Rarely, in the event that an unauthorized party attempts to breach WCG’s computer security, routing information logs may be retained to further a security investigation. In such instances, the logs may be forwarded to law enforcement agencies, together with any other relevant information in WCG’s possession.
WCG retains optional information in accordance with the records retention schedules promulgated by the Library of Virginia.
Any personal information collected and retained by WCG is maintained in compliance with Virginia Code §§ 2.2-3800 and 2.2-3803.
Under FOIA, any records in the possession of WCG may be subject to disclosure to members of the public. In such instance, all identifiable personal information will be removed prior to disclosure.
Restrictions on Disclosure of Information
WCG does not sell or rent optional information provided by users to any outside company or organization. Additionally, WCG does not reveal personally identifiable subscriber information to unaffiliated third parties except where required to do so by law.
WCG has instituted security procedures to prevent unauthorized access, removal, or alteration of collected data. Information on individuals attempting to obtain unauthorized access to WCG’s website or collected information will be released to law enforcement agencies to aid in the investigation of suspected criminal activity.
WCG is subject to the requirements for the administration of information systems promulgated by the Government Data Collection and Dissemination Practices Act, found in Virginia Code §§ 2.2-3800 and 2.2-3803. WCG collects and retains personal information in compliance with Virginia Code § 2.2-3803.
Some of the content on WCG’s website may require plug-ins, or downloadable web-browsing programs (such as Adobe Acrobat and Flash) to properly view. Any plug-ins required to view content are free to download and use and will be linked on every page they are required.
The copyright to WCG’s webpage is owned by West Cary Group and notice of this copyright is provided at the bottom of each page with “© 2016 West Cary Group.” WCG grants every person visiting its website permission to fairly use the contents of the website.
This website may contain links to external websites maintained by organizations other than WCG. The determination of which external links will be provided is at the sole discretion of WCG and is not intended as an endorsement of any product, service, or views referenced or expressed on the linked website or the organization maintaining or sponsoring the website. Links may be removed or replaced at the sole discretion of WCG at any time without notice.